The complete approval workflow is now available in Datamolino! Our latest additions bring it all together: approve documents on your phone, assign substitutes when approvers are away, and add another approver when a second opinion is needed - all with a clear view of progress in the Approvals Overview.
đ Approve in the Mobile App - Anytime, Anywhere
No more waiting until youâre back at your desk. Approvers can now review invoices and approve or reject them straight from the Datamolino mobile app on iOS or Android. A banner shows how many approvals are waiting across all your folders, and you can check the invoice, line items and approval path before you decide.
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đ Approver Substitutes - Approvals Keep Moving While Youâre Away
Holidays and sick days no longer mean documents sitting in someoneâs queue. Name a stand-in for any approver, for a set period or permanently, and new approvals go straight to them. You can also hand over everything already waiting, and the audit trail always shows who approved on whose behalf.
đ Add an Approver - Get a Second Opinion
Some invoices need an extra pair of eyes - a budget owner, or a colleague who knows the supplier. Any approver on the current stage can now add another person who also needs to approve that document. It only affects that one document, so your workflow stays exactly as it is.
⨠Approvals at a Glance - Everything You Can Do Now
Approvals have grown a lot this year. Hereâs a quick recap of whatâs now in place:
Multi-stage workflows - build approval paths with conditions and stages.
Notifications & Reminders - instant or summary emails, plus one-click reminders.
Approver-only role - a simple user role built just for approving.
Admin tools - Approve as admin, Reassign and Reset when something gets stuck.
Approval Audit Trail PDF for Xero - keep the approval record with the invoice.
Auto-submit - documents go into approval as soon as theyâre Ready.
Auto-export after approval - approved documents go straight to your accounting software.
Trusted Supplier - let documents from trusted suppliers skip approval automatically.
Keep Documents Editable - choose per workflow whether approved documents stay editable or locked.
NEW: Mobile approval, Substitutes & Add an Approver - all covered above.