What a No VAT company is in QuickBooks
A No VAT company is a QuickBooks Online company that does not have VAT (or GST) configured.
👉 How does Datamolino know my company is No VAT?
Datamolino reads this from your connected QuickBooks company. If QuickBooks has no tax codes set up, Datamolino treats the company as No VAT and skips the tax-code logic on export. If you later turn VAT on in QuickBooks, refresh the connection so Datamolino picks up the new setting.
How exporting works for No VAT companies
When your QuickBooks company is set up without VAT, Datamolino changes a few things automatically so documents export cleanly:
Transactions are marked as No VAT in QuickBooks. When you export a document for a No VAT company, it automatically appears in QuickBooks as No VAT. You do not need to make any adjustments - this happens as part of the export.
Totals are used to calculate amounts. Datamolino uses the total amount of the transaction (rather than splitting it into net and tax) so amounts match exactly what is on the source document.
No tax codes are needed. You do not need to pick a tax code when coding line items or creating Bills, Expenses, Cheques, or Supplier Credits. The validation that normally requires a tax code is skipped for No VAT companies.
If your QuickBooks has a single No VAT tax code
Some QuickBooks companies have VAT switched off but still have a single tax code called "No VAT" left in place. This usually happens when VAT was previously enabled and later disabled.
👉 How does Datamolino handle this case?
Datamolino treats the single No VAT code the same way as any other tax code in a VAT-enabled company. You can continue to use it as usual - select it on the document or set it as the folder default - and Datamolino will send it to QuickBooks on export.
👉 Do I have to select the No VAT code every time?
Yes, the tax code field still needs to be filled because QuickBooks expects one. The simplest way to avoid picking it manually on every document is to set No VAT as the default tax code in your folder's automation settings, so it is applied to new documents automatically.