What import history shows
Import history is a folder-level log of everything that has been uploaded - whether the files arrived through the web, email, mobile, or the API. For each upload, you can see who sent it, when it arrived, which subfolder it landed in, and how Datamolino processed it.
Import history is scoped to one folder. There is no cross-folder upload history view - to check uploads in another folder, open that folder first.
Where to find import history
👉 Option 1 - From the Import dropdown menu
Open the folder you want to check, then click the dropdown arrow next to the Import button. A menu appears with an Import History item. Click it to open the import history page.
👉 Option 2 - From the Folder Menu
Open the folder you want to check. Locate the folder menu on the right-hand side and choose Import History from the drop-down.
👉 Will I land here automatically after uploading?
Yes. When you upload files through the web and click Done in the upload window, you are redirected to import history so you can confirm everything arrived.
The four tabs and what each one lists
Import history is organised into four tabs across the top of the page. Each tab shows a different slice of your uploads.
The four tabs of Import History: File history, Email history, File duplicates, and Skipped files.
File history - a chronological list of every upload regardless of the method. The 'documents' column shows number of attachments in each upload. The 'Detail' button on the right side of the screen will show you further details about the upload together with links to the documents.
Email history – shows all uploads forwarded by email. If you forwarded several files but can't see them all processed, check here. The Detail view shows a summary of each file forwarded and what happened to it.
File duplicates - uploads that Datamolino detected as duplicates of files already in the folder. From this tab you can open the original upload, delete the duplicate, or force the duplicate to be processed again.
Skipped files - files that Datamolino did not process. This usually happens when an email contains a PDF and other attachments - we process the PDF and skip the rest. For example, a JPEG logo in the same email would be skipped. Occasionally, a skipped file may actually be a receipt, so it's worth checking here and processing it manually if needed.
👉 Why does the email history exclude some emails?
The email history tab only lists emails that were accepted into the folder. Emails that were deleted, held as unapproved (sender not on the allow-list), or marked as spam do not appear here. Those are managed from the folder's email rules, not from import history.
👉 How do I tell where a file came from?
The VIA column on the File history tab shows the upload source for each row - web, email, mobile, or api. The UPLOADED BY column shows the person's name and email address for web and mobile uploads, and the sender's email address for files that arrived by email.
Filtering the list
Each tab has a filter bar at the top so you can narrow the list down to what you are looking for.
In the File history tab, you can filter by:
File name - matches against the original upload file name.
Email sender or subject
Start date and End date
In the Email history tab, the same date filters are available except for the file name
Import detail for multi-file uploads
👉 What does the Detail link at the end of each row do?
Each row in import history ends with a Detail link. Clicking it opens the import detail for that upload, showing exactly what Datamolino did with the file.
👉 What if my upload was a multi-page PDF or a ZIP file?
If the upload was a multi-page PDF that Datamolino split into separate documents, or a ZIP file that contained multiple files, the import detail shows the breakdown - one line per document that came out of the upload, along with the status of each one. This is the place to look when you uploaded one file but expected several documents to appear in the folder.
Good to know about history retention
Import history is not permanent. Datamolino automatically clears some entries over time to keep the list manageable:
Skipped uploads are removed after roughly 60 to 90 days.
File duplicates are removed after roughly 46 to 76 days.
Suspended uploads (uploads paused because a limit was reached) are removed after about a year.
Successfully processed uploads stay in history as long as the documents themselves are kept. If you need a permanent record beyond those windows, export or save the information before the entry expires.