Bank statements are their own thing
Bank statements behave differently from invoices and receipts in almost every way that matters. They live in their own subfolder, run through their own processing pipeline, have their own statuses, and follow their own export rules. Within Datamolino they are a separate document type, not a sub-type of invoice.
If you have only ever uploaded purchase invoices and sales invoices, the bank statement workflow will feel familiar in shape - upload, processing, then export - but the details are different at every step.
How processing differs from invoices
An invoice goes through OCR, has its fields extracted, gets coded, and is exported as a single record. A bank statement is treated as a collection of transactions: Datamolino reads the statement and extracts the underlying transaction list (date, description, amount, balance) rather than a single document total.
The statuses you see on a bank statement come from a separate status machine - the labels and progression are different from the invoice statuses you see in Purchases or Sales.
Learn more about uploading a bank statement, supported bank statement formats, and how bank statement processing works.
Duplicate detection
Bank statement duplicate detection runs separately from invoice duplicate detection. Datamolino compares the file's digital fingerprint to other statements in the same folder - if a prior upload has the same content, the new upload is flagged as a duplicate. The logic is its own; invoice duplicate detection does not influence what happens to a bank statement.
Export options
Bank statements do not export to Xero or QuickBooks through the standard export flow. The export options are limited to spreadsheet formats:
XLS - Excel format.
CSV - comma-separated values.
You download the export file from inside the statement view. The transactions in the file can then be imported into your accounting software using its own bank import workflow.
👉 Why can I not export a bank statement to Xero (or Quickbooks) directly?
The Datamolino export flow for invoices does not apply to bank statements. To get the transactions into Xero (or QuickBooks), download the statement as XLS or CSV and use the accounting software's own bank import.
👉 Can I export the bank statement directly to FreeAgent?
Yes, integration with FreeAgent supports direct upload. No need to download XLS or CSV
Learn more about importing your extracted bank statement.