Billable expenses are a handy way to keep track of costs you’ve paid that need to be passed on to a customer. By marking specific expenses as billable, you can quickly include them when issuing an invoice to the customer in Xero, ensuring accurate cost recovery.

In Datamolino, you can assign billable expenses in all three export views: Invoice Total, Tax Summary, and Line Items. Just select a customer from the dropdown list when coding the expense details.

If you're working with line items in Datamolino, you can assign all items to a single customer or allocate individual line items to different customers as needed. In the fullscreen view, you also have the option to bulk-edit items, making it easy to mark multiple line items as billable to a specific customer.

Once you export the document to Xero, you’ll be able to see which items have been assigned to which customer.

When creating invoices for your customers in Xero, Xero will automatically suggest any billable expenses you’ve marked for that customer, making it simple to add them directly to the invoice.

Note: To include billable expenses on a customer’s invoice, you must first approve the bill in Xero. You can either export it from Datamolino as “Awaiting Payment” or as a “Draft” and approve it in Xero later.