What this article covers
Uploading supplier statements into Datamolino
Reconciliation limitations for supplier statements in Datamolino
Common use cases for storing and exporting supplier statements
Can I upload a supplier statement in Datamolino?
You can upload supplier statement in Datamolino. Once uploaded, Datamolino marks the document as a Invoice Statement if it's clearly identifiable from the document. You can also change the document type manually yourself.
Can supplier statements be reconciled in Datamolino?
No, supplier statements cannot be reconciled in Datamolino.
Datamolino does not support any form of reconciliation. The document is stored and processed, but no matching or balancing against invoices or payments happens inside Datamolino.
Why would I upload a supplier statement if reconciliation is not possible?
Supplier statements are typically uploaded for reference or for simplified export workflows. There are three common reasons clients choose to upload supplier statements:
Keep supplier statements for reference
Supplier statements can be stored in Datamolino purely for record-keeping purposes. Because the document is marked as a Invoice Statement, it can be found later using Advanced Search, which includes filtering by document type.
Export a supplier statement as a bill instead of individual invoices
Some clients prefer to export a supplier statement to their accounting software as a single bill rather than exporting each invoice separately. In these cases, the supplier statement is exported as a bill with a line-by-line breakdown, representing the individual transactions listed on the statement.Export supplier statements to an excel file for offline reconciliation
Supplier statements can also be exported to an excel file. This may help you to perform your own reconciliation outside Datamolino.
