This article lists all available Approval actions in Datamolino - what each one does, where you can perform it, and whether it supports bulk operations.
Main Approval actions
Action | Purpose | Where you can do it |
Submit for approval | Sends captured invoices for review and makes them read-only. | Documents → Ready |
Approve | Confirms the invoice and moves it to Approved → Awaiting Export. | Approvals → Awaiting Approval |
Reject | Returns the invoice for correction. | Approvals → Awaiting Approval |
Force approve | Approves and exports without waiting for the reviewer (urgent cases). | Approvals → Rejected |
Export | Sends invoices to accounting software. | Documents → Awaiting Export or Approvals → Approved → Awaiting Export/Export Failed |
Other actions
Action | Purpose | Where you can do it |
Reset approval | Stops the approval flow and unlocks editing. | Documents → Awaiting Approval, Export Failed |
Export to file | Downloads approved invoices to a file (optional alternative to integration). | Documents - all tabs except Trash, Archive Approvals → Awaiting approval / Approved |
Archive | Moves invoices out of the active list once approved or exported. | Documents → Archive Approvals - Approved / Rejected |
Note on bulk actions
All actions listed above are available in bulk.
To use bulk actions, select multiple invoices and choose the action from the toolbar in either Documents or Approvals.
The selected action will be applied to all chosen invoices.
You can browse other helpful guides here: 👉 Explore all Approval articles