Datamolino detects duplicates when you upload a file to your folder. This makes working with Datamolino even more efficient. The detection works only for newly uploaded documents. If you edit any document to be identical with a previous document, we do not consider it as a duplicate.
Datamolino detects if the file itself has been already uploaded and these duplicates can be found in your Import History. From there you can then choose to delete or process the file. This helps if you accidentally upload an invoice to your system twice. You only pay for duplicate invoices if you choose to process the "File Duplicate".
Although the files are visually identical, they might have been created in a different time and format, e.g. you upload a digital file that you received in an email from your supplier and later upload a scan of the same invoice that you received on paper through post. In such case, we first need to process the documents and learn its content. By comparing the invoice numbers and supplier name we are able to tell you if this invoice is a duplicate, however, we will have to process the file which means you will be charged for this invoice.
You will also get a link to the original invoice to verify if it is indeed a duplicate. You can choose to dismiss the warning and export the file anyway.
If you are using our "Auto-Export" feature, please note that Duplicates are not automatically exported and you must resolve the Duplicate manually.
Please note: This feature has been introduced on February 19, 2016. The file duplicate detection will work only on files uploaded after this date.
File duplicates are flagged immediately and you can choose to delete or process the file. Data duplicates are flagged after processing is finished.
You can filter out duplicates in the "Please review" tab.
It is easy to find the original to review if it is really a duplicate. If you edit the data in any way and "Save Changes" or Dismiss the error, the duplicate flag disappears.