Datamolino detects duplicates when you upload a file to your folder. This makes working with Datamolino even more efficient.
We recognise duplicates on two levels:
- File duplicates (inside the Import history; identical file uploaded twice, e.g. the same email forwarded twice)
- Data duplicates (yellow icon inside your folder; different file but the same content, e.g. first uploaded scan and then also electronic PDF).
File duplicates are recognised immediately. Datamolino detects if the file itself has been already uploaded and these duplicates can be found in your Import History. From there you can then choose to delete or process the file. This helps if you accidentally upload an invoice to your system twice. You only pay for duplicate invoices if you choose to process the "File Duplicate".
Data duplicates are recognised after processing is finished. Although the files are visually same, they might have been created in a different time and format, e.g. you upload a digital file that you received in an email from your supplier and later upload a scan of the same invoice that you received on paper through post. In such case, we first need to process the documents and learn its content. By comparing the invoice numbers and supplier name we are able to tell you if this invoice is a duplicate, however, we will have to process the file which means you will be charged for this invoice.
If you are using our "Auto-Export" feature, please note that Duplicates are not automatically exported and you must resolve the Duplicate manually.
You will also get a link to the original invoice to verify if it is indeed a duplicate. You can choose to dismiss the warning and export the file anyway.
Please note: This feature has been introduced on February 19, 2016. The file duplicate detection will work only on files uploaded after this date.