Datamolino

When the document has finished processing, it can be one of the following:

- ready
- not_ready
- date_duplicate
- file_duplicate
- trash

You can change the status of "ready" documents  to "exported" using the API.

Also, if the document contained multiple transactions, it will become:

The usual flow of document states is:

uploaded &gt; extracting &gt; templating (if extracting failed) &gt; ready

uploaded &gt; extracting &gt; trash (if the document meets certain criteria, like a small png image that is part of email signature)

uploaded &gt; extracting &gt; templating &gt; not_ready (if we did not capture relevant fields or the document was not an invoice)

uploaded &gt; file_duplicate (if we find the same hashsum of a previously uploaded file in the same folder)

uploaded &gt; file_duplicate &gt; extracting &gt; ready (if the user confirms that he wants to process again)

uploaded &gt; file_duplicate &gt; extracting &gt; templating &gt; ready

uploaded &gt; extracting &gt; data_duplicate (if the supplier name and invoice number match to a different invoice in the folder)

uploaded &gt; extracting &gt; templating &gt; data_duplicate

- uploaded &gt; extracting &gt; ready
- uploaded &gt; extracting &gt; templating (if extracting failed) &gt; ready
- uploaded &gt; extracting &gt; trash (if the document meets certain criteria, like a small png image that is part of email signature)
- uploaded &gt; extracting &gt; templating &gt; not_ready (if we did not capture relevant fields or the document was not an invoice)
- uploaded &gt; file_duplicate (if we find the same hashsum of a previously uploaded file in the same folder)
- uploaded &gt; file_duplicate &gt; extracting &gt; ready (if the user confirms that he wants to process again)
- uploaded &gt; file_duplicate &gt; extracting &gt; templating &gt; ready
- uploaded &gt; extracting &gt; data_duplicate (if the supplier name and invoice number match to a different invoice in the folder)
- uploaded &gt; extracting &gt; templating &gt; data_duplicate

The following statuses are used for exporting into Xero and QuickBooks:

- exporting
- auto_exporting
- exported
- auto_exported

So these are not relevant for you. Although if you connect the folder to Xero and export, you could see one of these. Also, they can change to:

data_duplicate (if manually edited and there is a match to another invoice)

exported &gt; exporting &gt; exported (when you re-export)

- repairing &gt; ready
- data_duplicate (if manually edited and there is a match to another invoice)
- trash
- exported &gt; exporting &gt; exported (when you re-export)

The user / API can send the document for repair - this means that the user asks us to repair our "fingerprint / template" ... it is the equivalent of processing

uploaded &gt; extracting &gt; ready &gt; repairing &gt; ready

- uploaded &gt; extracting &gt; ready &gt; repairing &gt; ready

- verifying
- verifying_individual
- extracting_items
- extracted

In the API there are various document states, some no longer used. This article describes possible combination and sequences that can occur.